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Your Weekly Insights on How to Manage your Enterprise Digital Footprint.

How Can Usage Transparency Help Manage Money and Operations?

Posted by Caroline Le Brun | June 26, 2018 3:42 PM

Developing self-awareness among employees through end-user accountability is the 16th reason to go beyond TEM and manage the Enterprise Digital Footprint.

Accountability and self-awareness are crucial in the workplace. In fact, business performance experts at Insperity point out that failing to promote these qualities affect not just individual employees, but entire teams – possibly even a whole company. In the context of usage accountability, self-awared end-users play a big role in achieving a culture of transparency.

End User Accountability

Employees should definitely be conscious of what technology services they are using and how much their usage is costing their employer. It was actually determined that companies can spend up to 25% more on IT when users are not being shown what they spend, which is one of the reasons why transparency is an integral part of technology expense management.

Maintaining a culture of transparency touches many aspects of TEM; making IT usage visible saves money by encouraging personnel to be more mindful of their spending. Operations run more smoothly there are set rules in place that support individual compliance  by giving them access to their usage and allowing them to track it themselves.

Benefits of Usage Transparency

  • Develops self-awareness in employees
  • Shows users exactly what they use and how much it costs
  • Allows detection of outliers whose usage stands out
  • Leads employees to alter their behavior if necessary
  • Optimizes operations
  • Aligns usage of assets and services with costs to avoid overspending

Other benefits of transparency, either applied to costs or usage, is that it increases employee engagement because people usually want to support their organization – they just often don’t know how much they’re spending, so they can’t do a whole lot to help. Clear usage also makes for quicker reaction times when problems arise, as everything is out in the open and costs are accurately related to their sources. Company culture can become more powerful as well in reaction to simpler asset management and more efficient cost attribution.

Managing your technology expenses and your Enterprise Digital Footprint is the way to reach transparency in the workplace. Tracking usage in a software available to all users basically eliminates misunderstandings and unwarranted costs.

Manage Your Enterprise Digital Footprint and Save Money

As mentioned above, one of the ways organizations can adapt to digital transformation is by managing their EDF, which plays a big part in achieving usage transparency. The Enterprise Digital Footprint framework consists of categorizing all IT and technology assets and services, based on what they are and what role they play in a company. Usage of assets and services is also divided between infrastructure and end-users. Including end-users in the EDF holds them accountable for the virtual and tangible assets or services they use, once again inciting self-awareness in employees.

TEM can assist you in achieving usage transparency and optimizing business operations, ultimately saving you money and time as well as helping you manage an accurate inventory. Learn more by contacting us.    

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Topics: Cost Transparency, Optimization

Written by Caroline Le Brun

Having worked in marketing for 16 years, Caroline has significantly improved Cimpl’s online presence and industry recognition as Marketing Director. Working closely with analysts and highly focused on keeping up with IT industry trends, she is most knowledgeable in the realm of technology and IT expense management best practices. As a passionate, driven marketer, she works side by side with her marketing team to bring Cimpl beyond its greatest achievements.

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