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Your Weekly Insights on How to Manage your Enterprise Digital Footprint.

6 Spring Cleaning Tips for your IT and Technology Inventory

Posted by Caroline Le Brun | March 27, 2018 3:00 PM

Manage an accurate, detailed inventory for more than 170 service and asset types is the 5th reason to go beyond TEM and manage the enterprise digital footprint.

Manage an accurate inventory

Spring is technically here, despite the fact that there is still snow on the ground here in Montreal. And you know what that means: it’s time to start spring cleaning.

When it comes to managing an accurate inventory for your technology, from IT and telecom, to IoT and cloud assets, cleaning up your inventory should be an essential part of your spring cleaning strategy. Inventory management can be a major challenge for businesses with thousands and thousands of different types of assets, and now is the time to get organized again. Here are 6 ways to get the job done.

Understand the Mess

The first step to spring cleaning your overall technology inventory is to understand what you’re organizing in the first place. You must be aware of exactly what assets you own, where they are, and whose possession they’re in. Having a tool in place that monitors your assets and works to keep your inventory accurate is a good, if not essential way of doing this. Things change and fluctuate frequently when it comes to your assets, so having a system in place to keep track of everything is key.

Get Rid of Clutter

Often you may find yourself with services and assets that you’re paying for, but not using. Dig deeper to find out if employees have services assigned to them that aren’t being used, and look for devices that are sitting around the office wasting away. These assets can be re-allocated to someone who needs them, or retired completely so that you can use your IT budget elsewhere.

Optimize, Optimize, Optimize

A big part of re-organizing is re-purposing what’s still useful, getting rid of what isn’t, and optimizing everything across the board. Each employee in your company is different, and will have different needs based on their jobs. When it comes to their assets and devices, they need the right tools that serve their needs. For example, some employees need extensive data plans for when they travel, while others just need to make a phone call from time to time. Optimizing your assets and services per individual will incur great savings for you in the long run, and keep your inventory in check.

Find the Root Cause of the Mess

If you want your inventory to be accurate and up to date you’ll need to encourage accountability among employees. Employees should be made aware of what they’re spending and how it affects the entire company. By demonstrating to employees the impact they have, you build a culture of IT cost transparency. This will also help avoid unwarranted purchases and decrease the frequency of overages, while ensuring that everyone is on the same page.

Implement Preventative Measures

Set up a pre-emptive approach that can be instilled in your business. This will do wonders for you long-term. One way to do this is to set up an environment where employees can make changes to their data plans before travelling to avoid roaming fees. You can also use software that quickly identifies discrepancies in your system. Having this kind of a system will help save you money over time.

Consider Automation

To manage an accurate inventory is usually to do a lot of hard work. Automating the entire process is a great way to save everyone time and money. With the right system in place, you can set up workflows to automate processes like ordering and provisioning, thus reducing the need for human intervention. 

If you’d like to learn about our technology expense management solution, Cimpl, and how it can help with IT, telecom, cloud inventory management, inventory management for IoT, and many other asset types, don’t hesitate to contact us.

AUTHOR: Victoria Lewin 

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Topics: IT Inventory, Technology Expense Management (TEM)

Written by Caroline Le Brun

Having worked in marketing for 16 years, Caroline has significantly improved Cimpl’s online presence and industry recognition as Marketing Director. Working closely with analysts and highly focused on keeping up with IT industry trends, she is most knowledgeable in the realm of technology and IT expense management best practices. As a passionate, driven marketer, she works side by side with her marketing team to bring Cimpl beyond its greatest achievements.

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