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Your Weekly Insights on How to Manage your Enterprise Digital Footprint.

5 Ways Automation is Changing How You Work

Posted by Caroline Le Brun | May 1, 2018 8:03 AM

Automating workflows that speed up everyday processes so you can focus on what really matters is the 50th reason to go beyond TEM and manage the enterprise digital footprint.

In today’s world of constantly changing technology, things like automation and artificial intelligence are becoming more and more of an essential investment for businesses to consider. Software and investment trends like these are flooding IT departments, and having a major impact on the way organizations conduct day-to-day business. In fact, business process automation (BPA) and other similar systems help organizations work towards today’s major end goal: digital transformation. You can free up time and resources with automation in ways you couldn’t have previously imagined. Technology trends like automation are contributing to a reduction in operating costs while improving operational efficiencies all at once. These are some of the major areas of change that organizations can expect when they adopt workplace automation.

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1. Improved Productivity

One of the first things you’ll take note of when you implement some form of automation is that productivity is significantly improved. One of the benefits of business process automation is that employees will spend less time on manual workflows that can weigh heavy on their everyday to-do list. According to Wrike, a popular cloud project management tool, 40% of productivity gets lost to task-switching. Through implementing automated workflows and approval processes, employees spend less time moving from process to process, and can focus on producing better quality work that may have faltered otherwise. Underlying workflows help speed things up and keep employee intervention to a minimum.

2. Decreased Human Intervention

Speaking of automating workflows and approval processes, doing so will significantly reduce the time employees spend on manual tasks. Things like monitoring approval updates and notifications, email chains, and ordering processes that normally take up large chunks of your employees’ energy and focus, all become simplified. Having less human intervention also means less human errors. With basic, repetitive tasks that can quickly become tedious being conducted by a machine, you’ll no longer need to worry about mistakes.

3. Increased Efficiency

Times are changing, and so is the way that we conduct our everyday work. Take managing paper documents and invoices for example. As of now, professionals spend half their time searching for information, and take an average of 18 minutes to find the right document. With everything going digital, it only makes sense that automation can lend a hand in how we handle our documents. Tasks related to your documents and invoices can all be conducted electronically with automation, and by taking the next step and outsourcing these kinds of tedious processes and workflows, operational efficiencies can be drastically improved.

4. Better Planning

When it comes to making investments and looking over data, you want high quality reporting and business intelligence that helps bring out key trends. Clear and detailed reports provide insights into expenses and ROI and can help the finance department make well-informed decisions. With the right automation system in place, reports like these can be automated. In fact, 47% of accounts payable professionals feel that manual processes pose the biggest challenge. By adding a new layer of automation, finance reports and the like can be configured and scheduled to be sent out regularly to the right individuals in the company. All of this facilitates future investment decisions and will help your financial team with informed planning, without the hassle of compiling and analyzing everything manually.   

5. More Time and Cost Savings

The benefits of business process automation are significant, and all these factors combined will result in two key changes: you’ll save more time and more money. Automation can even help you to manage an accurate inventory. By making automated workflows and approval processes a part of everyday work life, everyone in the company will save hours of their time that can then be re-allocated to more important tasks. All the underlying and repetitive processes can be configured to function all on their own, saving you money hands-free. By decreasing human error, while increasing productivity and efficiency, the time and cost savings will add up significantly.

For more information on automation and how it can provide ongoing time and cost savings, feel free to contact us today.

AUTHOR: Victoria Lewin

Cimpl helps businesses manage the enterprise digital footprint

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Topics: Technology Expense Management (TEM), Automation

Written by Caroline Le Brun

Having worked in marketing for 16 years, Caroline has significantly improved Cimpl’s online presence and industry recognition as Marketing Director. Working closely with analysts and highly focused on keeping up with IT industry trends, she is most knowledgeable in the realm of technology and IT expense management best practices. As a passionate, driven marketer, she works side by side with her marketing team to bring Cimpl beyond its greatest achievements.

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