And how to master compliance
Mobile technologies are challenging data security for the Chief Information Officers (CIOs). Compliance is more difficult to implement in an environment where many threats emerge from several fronts.
An article from the CIO magazine, 7 Biggest IT Compliance Headaches and How CIOs Can Cure Them highlights the problems and offers solutions to protect data. Protect your company data against internal and external threats with:
Knowledge makes you stronger, especially in the telecommunications and IT industry. Ignoring the problem could be fatal to your business. It is necessary to update your and your employees' knowledge about products and services.
Inform and manage your staff about usage
The CIO's mission is to educate employees about the threats of hacking by giving them the resources to prevent data theft. For Jim Garrett, CIO at 3M group,"Low-tech methods like snooping, social-engineering or phishing are common techniques used by hackers against employees to gain unauthorized access to corporate information."
Employees must follow IT security internal policies and understand the dangers for the company, but also know how to act when things happen.
Track assets usage and non-usage
For security and compliance reasons it is necessary to collect RSS feeds and identify the softwares installed on the devices. Ensure that there is no need unused softwares in order to reduce risk.
During the decommissioning procedure, check that all data is erased on the equipment before disposal or reassignment.
Install a Departure Process Management to identify and retrieve devices from leaving employees.
Information transmission applications are very popular within the employees because it simplifies work but some the Shadow IT is not certified compliant and therefore is out of the CIO's control.
To curb this practice, the use of a System Center Configuration Manager (SCCM) helps by providing the inventory of all equipments services. Audit is also a good way to get an overview of all the services employees use.
Conform your assets to better defend yourself
Protect your mobile devices and BYOD
Mobile technologies give a major headache for CIOs when it comes to monitoring data. According to a study by the Ponemon Insitute Risks of regulations on data on mobile devices, most companies struggle to protect data on mobile devices.
Whether it is a corporate or a personal mobile (BYOD), it is essential to establish safety rules for mobile devices:
For employees on the move, providing travel computers would be a perfect solution
Check the frequency of services usage
Allow the CIO to remotely erase sensitive data
Only CIO approved applications can be installed
Use a real time operating system (RTEMS) to monitor usage and to check for non-compliant applications
Invest in security storage and encrypted transmission tools
Know your providers
Make sure your provider is HIPAA certified to avoid non-compliant penalties and security risks. IT departments must protect corporate data by all means available, it has become a crucial issue.
The CIO is the one who decides, provides and approves the applications and services that can access the company's computer system. By regularly tracking services usage, CIOs can understand the employees needs. Cimpl has been working on that for some time now and has developed the Real-Time Mobile by Cimpl application to help you remotely manage your data at any moment. You can track and know where all your mobile devices are, wherever you are, and prevent unauthorized uses. Cimpl simply allows you to take back control.
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